How Physitrack's Integrations Simplify Clinical Documentation

TLDR

Physitrack connects to more than 40 practice management and EHR platforms, including Epic, Cliniko, Jane, and SystmOne. Three integration types do the work. Single Sign-On removes the second login. Copy Chart Data writes assigned programs and outcome scores straight into the patient record. Embedded UI puts Physitrack inside your PMS window. Together they end the double-entry that eats into clinical time.

The Documentation Problem Costing Clinicians Time

You finish a session, build an exercise program in your rehab platform, then retype the details into your patient management system so the chart matches. That second step is double-entry, and it happens after every appointment that touches an exercise prescription or an outcome measure.

Clinicians already carry a heavy admin load. Surveys of physiotherapists and allied health practitioners routinely put documentation among the top sources of unpaid overtime, with notes and chart updates spilling well past the last patient of the day. Every minute spent copying a program from one screen to another is a minute not spent treating or recovering.

Most clinics treat this as something to push through faster. Hire a scribe, build templates, stay late. Those are workarounds, and they leave the two systems disconnected. Physitrack fixes the structure instead. When your PMS and your rehab platform exchange data directly, the program you assign in Physitrack lands in the chart without a single keystroke from you. The rest of this guide shows how that connection works across the platforms you already run.

Three Ways Physitrack Integrates With Your PMS/EHR

Physitrack connects to your existing systems through three integration types, each built for a different moment in your day. One handles how you log in. One handles how data moves to the patient chart. One changes where Physitrack actually appears on your screen. Your PMS or EHR determines which combination you get, but the goal stays the same. You spend less time copying information and more time with patients.

Single Sign-On (SSO)

Single Sign-On removes the second login. You sign into your practice management system, click through to Physitrack, and you are already authenticated. No separate password to remember. No mental gear-change between two browser tabs that each demand their own credentials.

That sounds small until you count how often you switch. A busy physiotherapist moves between systems dozens of times a day. Each re-authentication breaks concentration and adds friction to a task you repeat constantly. SSO closes that gap so the two platforms feel like one.

Copy Chart Data

Copy Chart Data writes Physitrack activity straight back into the patient record. When you assign an exercise program, a PDF lands in the chart without you saving, exporting, and re-uploading it. When you revise that program, the updated version follows. When a patient completes an outcome measure, the score appears alongside everything else in their file.

This is the integration that kills double-entry. Most clinicians know the routine of finishing a program in a rehab tool and then retyping the summary into the PMS so the chart stays complete. Copy Chart Data does that step for you, and it does it consistently, which matters when an auditor or a colleague later reads the record. Continuity of care depends on the chart telling the full story, and automatic write-back keeps it honest.

Embedded UI

Embedded UI is the deepest level of the three. Physitrack appears inside your PMS window itself, so you build programs, send messages, and review patient progress without ever opening a new application. The primary system stays your home base, and Physitrack becomes a panel within it.

For clinicians who resist learning a second interface, this matters more than any feature list. You keep working in the software you already know. The exercise library, the telehealth tools, and the outcome measures surface where you expect them, framed by the PMS layout you navigate every day. New staff onboard faster because there is one screen to learn, not two.

Embedded UI also keeps the patient record at the center of the workflow. You are never tempted to start a program in one place and forget to log it in another, because both actions happen in the same view. The integration removes the seam between your documentation system and your rehab system, which is the seam where information usually goes missing.

Integration Spotlight by Market

Physitrack connects to more than 40 platforms, and the right one for you depends on where you practice and how your clinic runs. The lineup covers hospital electronic health records, private-practice management systems, UK NHS and private networks, US outpatient software, Australian clinic tools, and European platforms built around GDPR. Here are the integrations that matter most by segment.

Epic and Hospital Systems

Hospitals and large health systems run on Epic, and Physitrack slots into that environment rather than competing with it. Your clinicians keep Epic as the system of record while Physitrack handles exercise prescription and outcome tracking inside the same workflow. The integration writes program details and completed measures back to the patient record, so rehab activity shows up where the rest of the care team already looks.

Private Practice: Cliniko, Jane, and Halaxy

Cliniko, Jane, and Halaxy run a large share of private physiotherapy, chiropractic, and allied health clinics across Australia, New Zealand, the UK, and Canada. Physitrack connects to all three, so you assign a program in Physitrack and the PDF lands in the patient file without retyping anything. Solo practitioners and multi-site clinics both get the same automatic chart updates, which keeps documentation consistent as you grow.

UK: SystmOne and TM3

UK clinicians work across SystmOne in NHS settings and TM3 in private and insurer-backed practice, and Physitrack integrates with both. Clinics in the Bupa, Nuffield Health, and Circle networks rely on these connections to keep rehab documentation auditable inside their primary system. The integration suits NHS-funded care and self-pay or insurer-funded work equally, so you are not locked into one funding model to benefit from it.

US Markets: drchrono and Raintree Systems

US physical therapy and outpatient rehab clinics get integrations with drchrono and Raintree Systems. drchrono fits smaller PT practices that want exercise programs and PROMs flowing straight into the chart, while Raintree serves larger outpatient rehab organisations managing high patient volumes across multiple locations. Both write Physitrack documentation back to the record, which keeps billing and clinical notes drawing from the same source.

Australia: Nookal and Coreplus

Australian clinics running Nookal or Coreplus connect to Physitrack the same way. Assigned programs and outcome measures post to the patient file automatically, so practice managers running busy allied health rosters stop chasing manual updates.

Europe: FysioLogic and Fysiomanager

European clinics using FysioLogic or Fysiomanager get integrations built with EU data rules in mind. Physitrack hosts patient data in the EU and operates under GDPR, so connecting these platforms keeps documentation compliant without extra legal review. Dutch and wider European physiotherapy practices can link their existing system and keep records where their regulators expect them.

What Gets Written to the Chart Automatically

Three documentation outputs land in the patient chart without you typing a word.

The exercise program PDF

When you assign a rehab program, Physitrack writes a PDF of that program straight to the patient's chart. You skip the step of saving a file, switching to your PMS, and attaching it by hand. The chart shows exactly what the patient received and when, which is what an auditor wants to see.

Updated program versions

Programs change as patients progress. Each time you adjust the exercises, a fresh version writes back to the chart automatically. The record keeps every iteration in sequence, so a colleague picking up the case can read the full history of what you prescribed and why.

Completed outcome measure scores

Patient-reported outcome measures (PROMs) capture how a patient rates their pain, function, or progress. When a patient completes one, the score posts to their chart on its own. You no longer transcribe numbers from one screen to another, and the documented score becomes part of the same audit trail clinicians rely on for continuity of care.

Each output replaces a manual copy-paste step that clinicians repeat dozens of times a week. Removing those steps keeps the chart accurate and saves real time.

Compliance and Governance When Connecting Clinical Systems

When your PMS and a third-party platform exchange patient data, your governance team will ask one question first. Can this vendor prove how it protects information. Physitrack answers with two certifications that matter most to IT and compliance stakeholders.

ISO 27001 covers how Physitrack manages information security across its systems and processes. ISO 13485 covers quality management for medical devices, which signals that the platform meets clinical-grade standards rather than general software ones. An auditor recognizes both immediately, and that recognition shortens procurement reviews.

For European clinics, Physitrack maintains GDPR compliance and hosts data within the EU. That removes a common blocker for practices bound by regional data-residency rules. Your patients' records stay under the legal protections you already operate within.

Physitrack also holds US medical device registration, a useful supporting credential for North American clinics evaluating clinical-grade tools. It confirms the platform is registered as a device rather than a consumer app.

These credentials carry weight precisely because two clinical systems are passing patient data between them. A weak link on either side creates risk for the whole chain. Physitrack's certifications give your governance team a documented reason to approve the connection rather than stall it.

How to Activate a Physitrack Integration

Turning on an integration takes minutes, not an IT project. Open your Physitrack account settings and find the integrations menu. Select your PMS or EHR from the list, then authenticate with your existing platform credentials. Physitrack handles the secure connection in the background.

Once connected, set your documentation preferences. Decide which outputs write back to the chart, including assigned program PDFs, updated versions, and completed outcome measures. You control what flows where, so the integration matches how your clinic already works.

See the full list of supported platforms on the Physitrack integrations page to confirm your system and integration type before you start.

Want to test the workflow with your own patients first? Start a 14-day free trial and connect your PMS to see automated documentation in action. No double-entry, no copying program details by hand, no leaving your primary system.

Frequently Asked Questions

Does my PMS support all three integration types?

Support varies by platform. Some PMS systems offer SSO, Copy Chart Data, and Embedded UI, while others enable one or two. Check the Physitrack integrations page for the exact capabilities listed against your system.

What happens to my existing chart data?

Physitrack writes new documentation to the patient chart and never overwrites or deletes records already in your PMS. Your historical notes stay exactly where they are.

Does Physitrack support handle setup, or does my IT team?

Physitrack support guides activation and authentication for most integrations. Your IT team rarely needs to do more than approve access, which keeps the rollout light on internal resources.

Is patient data stored outside my PMS?

Physitrack hosts data on ISO 27001 certified infrastructure with EU hosting for European clinics. Documentation written back to your PMS lives in your system as the authoritative record.